Camaro-Firebird.org Inc - Rules, Objectives, and Club Constitution.

The name of the Club formed under the rules is Camaro-Firebird.org Inc. The club is an incorporated association in NSW, Australia.

1. Objectives

1.1. To promote interest in the ownership of North American General Motors vehicles, particularly Chevrolet Camaro & Pontiac Firebird.
1.2. To provide an internet based club.
1.3. To provide a forum via the internet for members and visitors from around the world to share information and discuss relevant issues pertaining to the ownership, preservation, and restoration, of Chevrolet Camaro & Pontiac Firebird, as well as other historic and special interest vehicles.
1.4. To promote participation in social activities and events within the Club, and in association with other Clubs who possess similar objectives.
1.5. To promote participation in various motor competitions that are conducted in accordance with the laws of various government authorities, and in accordance with the rules of CAMS or ANDRA or ARDC or ANSMA, or any other responsible motoring enthusiast group.
1.6. To arrange tours, lectures, discussions, Club displays of member vehicles, and social or other meetings, and to provide members such benefits and privileges as it may be possible to arrange from time to time.
1.7. To promote and operate the club via the Club internet site. To foster and encourage chapters of the Club to be formed in all states of Australia and in New Zealand.

2. Membership

2.1. Membership of the Club is limited to persons who currently own vehicles of North American origin, manufactured by General Motors. In the event of a dispute over the eligibility of the vehicle, a decision on eligibility shall be made by a vote of the Committee of the club (refer Article 19).
2.2. Membership may also be extended to persons who are directly associated with the provision of goods and/or services for vehicles of North American origin, who do not qualify as per clause 2.1, subject to a vote of the Committee of the club (refer Article 19).

3. Management

3.1. The management of the Club shall be vested in the Committee which shall consist of the President, Vice-President, Secretary, and Treasurer, and as many members as necessary for the proper running of the club. The President or a person delegated by the President shall be the Chairman of all meetings.

4. Committee Meetings

4.1. The Committee shall meet at least once per calendar year and at such other times as decided upon by the committee; and also upon a written request from a majority of members of the Committee giving Seven days notice. The committee meetings may by conducted via electronic conference using suitable software tools available on the internet.

5. Office Bearers

5.1. The Office Bearers shall be elected at the AGM and shall hold office for a period of twelve months from the date of election, and the Office Bearers shall consist of the President, one Vice-President, Secretary, Treasurer, and Club Plates Coordinator, and other members as shall be decided upon at the AGM. The whole of the Committee shall retire at the end of each twelve months and shall be eligible for re-election.
5.2. Any Office Bearer or member of the Committee failing to attend three consecutive committee meetings without an apology or just cause shall thereby render himself liable to exclusion from that office or committee, by the committee.

6. Election of Committee

The election of committee members shall take place in the ensuing manner -

6.1. Any two members of the club may nominate a member to serve on the committee. Nominations must be in writing, and forwarded to the secretary at least twenty-one days before the AGM, accompanied by a written memorandum from the candidate agreeing to serve, if elected. In the event of there being insufficient nominations so received, those to hand shall be automatically elected and nominations shall then be called from those members present to fill the vacancies.
6.2. A list of names of the candidates for each position shall be forwarded to the members of the Club fourteen days at least before the AGM. Balloting lists shall be prepared containing the names of the candidates only and each member present at the AGM shall be entitled to vote for any number of such candidates not exceeding the number of vacancies.
6.3. If two or more candidates obtain an equal number of votes a further ballot will be held, restricted to such candidates.

7. Casual Vacancies

7.1. Any casual vacancy on the committee may be filled by the committee and any member so chosen shall retire at the following AGM but shall be eligible to become a candidate for election to the committee at such AGM.

8. Powers of committee

8.1. The Executive Committee shall have power to make and publish any by-laws for the improved management and control of the Club which shall not be inconsistent with this Constitution, and shall have the power to invite any other person to attend Committee Meetings who may be of assistance to them in a professional and skilled manner for his or her advice and guidance thereon, provided that such person shall not be entitled to a vote upon the Committee.
8.2. The Committee in addition to the powers hereinafter specifically conferred upon them shall have the control of the finances of the Club, power to engage, control and dismiss the Club servants and all such administrative powers as may be necessary to properly carry out the objectives of the Club in accordance with these rules.

9. By-Laws

9.1. The Committee is empowered to make, repeal and amend such by-laws as they consider necessary for the proper conduct of the club. By-laws made as aforesaid shall have effect until otherwise determined by the Committee or at an AGM or Extraordinary General Meeting (EGM) of the Club. In particular, but not exclusively, such by-laws may provide for and regulate.
9.2. Generally all matters as are commonly the subject matter of rules, regulations or by-laws of a club.

10. Duties of Treasurer

10.1. The Treasurer shall keep the accounts of the Club and shall make up the Annual Statement of Accounts and Balance Sheet of the Club to the end of December in each year, which shall, after audit, be typed or printed and circulated amongst the members with the notice of the AGM.

11. Funds

11.1. The funds of the club shall be banked in the name of the Club and the bank account shall be operated upon by the Treasurer, plus one committee member of the club as a co-signatory.
11.2. The Club is prohibited from making any distribution to its members, whether in money, property or otherwise howsoever, of any assets; provided however, that this shall not prevent payment in good faith of remuneration to any officers or servants, or reimbursement of out of pocket expenses incurred in facilitating the objectives of the Club.

12. Audit

12.1. An Auditor or Auditors shall be elected at each AGM, and it shall be his or their responsibility to examine all accounts, vouchers, receipts books, etc, and furnish a report thereon at the AGM. Audits shall be conducted at regular intervals of 12 months.

13. Financial Year

13.1. The financial year of the club shall conclude on the last day of June in each year.

14. Duties of Secretary

14.1. The Secretary shall conduct the correspondence of the Club. He or she shall keep and correct minutes of all proceedings of the Club and of the Committee.

15. Notice of Meeting

15.1. At least 7 days clear notice of intention to convene an EGM or AGM shall be given by the Secretary to all members. Any notice of motion intended to be put to the meeting shall be delivered to the Secretary not later than 14 days prior to the date fixed for the meeting, and shall be included with the notice for the meeting.

Note: Clause 15.1 amended at 2008 AGM. Amendment agreed by all members present and voting.

16. Quorum

16.1. At AGM and EGM, a quorum shall be 5 members present, and at a committee meeting 3 members.

17. Annual General Meeting

17.1. The AGM of the Club shall be held not later than 6 months after the end of financial year, when the Annual Report, Balance Sheet and Auditor's report shall be presented, and elections held for the committee. The AGM may by conducted via electronic conference using suitable software tools available on the internet.

Note: Clause 17.1 amended at 2014 EGM. Amendment agreed by all members present and voting.

18. Extraordinary General Meeting

18.1. The Committee may call an EGM when any question of urgent importance shall arise and shall be bound to do so on receiving a requisition signed by 6 members of the Club for a specifically stated purpose. An EGM may by conducted via electronic conference using suitable software tools available on the internet.

19. Voting

19.1. Any decisions of the committee or of the members at any EGM or AGM save and except as elsewhere provided otherwise shall be decided by the majority of those members present and voting.
19.2. In the event of a tied vote the President shall cast the deciding vote.

20. Amendment of Constitution

20.1. The constitution may be amended at an EGM or AGM or a AGM convened in accord with Article 15, provided that the amendment is approved by at least two-thirds of the members present and voting at the meeting, and provided that this Article shall not empower the Club to amend this Constitution as far as it refers to the provisions set out in Articles 11 (Funds) and 21 (Dissolution).

21. Dissolution

21.1. The Club shall be dissolved in the event of the membership being less than 6 persons or upon the vote of the majority of the members present at an EGM convened to consider such question. Upon dissolution, assets and funds on hand may, after payment of all expenses and liabilities, be handed over to such other club or similar association having objects such as are stated in Article 1 of this constitution or such registered charity as a majority of the members present at a General Meeting may decide.

22. Payment of Subscription and Renewal of Membership

22.1 A member of the association must, on admission to membership, pay to the association a fee of $1 or, if some other amount is determined by the committee, that other amount.
22.2 In addition to any amount payable by the member under clause 22.1, a member of the association must pay to the association an annual membership fee of $2 or, if some other amount is determined by the committee, that other amount:
(a) except as provided by paragraph (b), before 1 July in each calendar year, or
(b) if the member becomes a member on or after 1 July in any calendar year – on becoming a member and before 1 July in each succeeding calendar year.

23. Addresses of Club members to be registered.

23.1. Every member shall communicate his or her address and personal details to the secretary. Such address shall be inserted in the register of members and all notices sent by post to such address or to an electronic mail address shall be deemed to have been duly delivered on the day following the day of posting. It shall be the responsibility of all members to notify the secretary of any change of address.

24. Resignation

24.1. A member may at any time, by giving notice in writing to the Secretary, resign membership of the club but shall continue to be liable for any annual subscription due and unpaid at the date of such resignation. Any such member having discharged all liabilities to the Club and wishing to rejoin may, upon an available vacancy, be proposed and balloted for in accordance with the rule and the Committee may, at their discretion excuse payment of any entrance fee.

25. Forfeiture of Rights

25.1. Any member, in accordance with the rules or otherwise, ceasing to be a member of the Club, shall forfeit all such rights to, or claim upon the Club, or its property as he otherwise would have by reason of membership.

26. Club Property

26.1. No member shall take away or permit to be taken away from the Club under any pretext whatever, or shall injure or destroy any newspaper, pamphlet, book or other article the property of the club.

27. Club Plates

Part 1 - Eligibility

27.1. The NSW Conditional Registration Scheme for Historic vehicles only applies to financial members and NSW residents.
27.2. All Vehicles must be a minimum of 30 years old, the onus of proof of age shall be with the applicant for Club Plates. However the final arbitrator shall be the Club Committee.
27.3. Vehicles must be as close to original condition as possible, with no alterations except for safety features such as seat belts and turn indicators or period accessories and options, if desired.
27.4. Plate applications are open to any financial Member.
27.5. All applicants for Club Plates shall be handed a copy of these Regulations and Rules.
27.6. Authorised RTA inspectors are the only Persons authorised to certify Vehicles roadworthy under these regulations.

Part 2 - Club Events

27.7. Vehicles covered by Veteran and Vintage Motor Vehicle Permits shall only be used for Club events, except as set out in Part 3 - Servicing of Club Vehicles.
27.8. Club events shall be : -

27.8.1. Events as set out on the Club events calendar.
27.8.2. Events conducted by the Council of Veteran, Vintage and thoroughbred Motor Clubs or affiliated Car Clubs to which an official written invitation has been received by the Club.
27.8.3. Events conducted by the NSW Automotive Museum Association to which an official invitation has been received by the Club.
27.8.4. Any publicly accessible event or meeting, or any meeting that is visible by the Clubs Club Plate Coordinator, or listed on the Club internet site, is an event posted into the Clubs calendar, and therefore eligible for allowance of participation by Members with Club Plated Cars, subsequent to those Members contacting the Club Plate Coordinator for an authorisation number.

Part 3 - Servicing of Vehicles

27.9. Please note that all movements of the Club Vehicles must be recorded in the official minutes or a day book held by the Secretary or Registrar of the Club.
27.10. Journeys necessary for the servicing or road testing of Vehicles may only be up to ten miles (16 kms) from the notified garaging place of the said Vehicle by the shortest possible route and are permitted at any time, but the movement of the vehicle must be recorded.

27.10.1. Any longer runs necessary for the servicing of Vehicles may only be made after receiving permission from the Roads and Traffic Authorities as per their Rules and Regulations. This permission must be properly recorded in the Club Records by the person approving the movement with full details of time, place and reason.
27.10.2. Service runs for road testing a Vehicle after extensive work must not exceed 20 miles (32 kms) radius of the point of garaging. Permission to be obtained as above, in section 27.10.1

Part 4 - Responsibility of Permit Holders

27.11. All enquiries must be directed to the Plates Registrar. Individual approaches to the Roads and Traffic Authority are not permitted. Plates are issued to a Member of the Club and are not transferable.
27.12. Plates must be immediately returned to the Roads and Traffic Authority : -

27.12.1. In the event of the sale of the Vehicle on which they are issued.
27.12.2. Upon the Member's resignation from the Club
27.12.3. Upon the Member's failure to remain a financial Member within the meaning of the Constitution of the Club or on failure to pay any levy that may be constitutionally approved by a duly constituted Club meeting.
27.12.4. At the directive of a Club Committee decision.
27.12.5. If the Club considers the Vehicle has been made unsafe or altered after it has been inspected.

27.13. Club Plates are issued in belief that the Member's prime intended use is for Club outings. The Committee retains the right to reconsider eligibility for issue or renewal should this cease to be the case or if the Vehicle does not attend Club outings during the year without good cause.
27.14. NOTE: Failure to return Roads and Traffic Authority issued Historic Plates will result in immediate notification to the relevant authorities that an unregistered Vehicle is being used from your Address.

Part 5 - Annual Vehicle Inspection

27.15. All Vehicles must undergo an annual inspection by an Authorised RTA inspection station and obtain a Safety check inspection report (Pink Slip), as evidence that the Vehicle is roadworthy. All Vehicles must adhere to Road and Traffic Authority's Rules and Regulations for the registration of unregistered vehicles.
27.16. Moneys payable for Veteran and Vintage Motor Permits shall be paid on or before the annual registration date to the Roads and Traffic Authority.
27.17. Chassis, body and engine numbers will form part of the identification of a vehicle issued with Club Plates - any change must be notified in writing to the Club Plate Registrar.

Part 6 - Insurance Requirements

27.18. A minimum Insurance cover of Comprehensive Insurance is required. Proof of a cover must be provided to the Club Registrar before Veteran and Vintage Motor Vehicle Permits will be issued.


This Constitution was presented to the Members of this Club at a General Meeting and was unanimously adopted.

Signed:

 

Club President                             Club Secretary

November 25, 2002.

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